In high-risk business transactions, such as M&As, IPOs, or fundraising rounds, it is difficult to negotiate a deal without having all the information. To obtain all the information you’ll have to sort through tens or thousands of confidential documents. It’s hard to be sure that the right people are looking over the information and keeping sensitive data from the wrong hands.
This is where a virtual storage room (VDR) comes in. A VDR is a secure place to keep and share all of those sensitive data, allowing for an easier due diligence process for investors or buyers.
Choosing the best virtual data room software for your particular needs is crucial as is having sufficient support options. A good online VDR provider will provide 24 hours live chat, email and phone support. They should also offer numerous training materials and forums.
A robust activity log will assist you in keeping in the loop of documents and users who use your data room. It will reveal who has viewed what document at what time. This will prevent confidential information falling into unintentional hands after a deal is concluded or after access has been restricted.
Another great feature to look out for in a room is the capability to upload documents in a variety of formats. iDeals, for example, supports these formats and allows you to organize your data room so that stakeholders can find the information they require more quickly. Full text search features aid in finding relevant information.